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Month-end

Hotel Month-End Close Checklist

Create a more consistent and trackable hotel month-end closing process.

A complete month-end close checklist covering revenue reconciliation, payables, receivables, payroll, accruals, balance-sheet reconciliations, reporting and sign-off.

$19

One-time payment. Any applicable sales tax or VAT is calculated by the checkout provider at payment.

Coming soon

This tool is not available to buy yet. Join the free checklist list and you will hear when it is released.

  • Microsoft Excel checklist (.xlsx), Printable PDF checklist and more
  • If a file will not download, arrives damaged, or is materially different from its description, contact support and we will replace it or refund it.
  • Minor corrections and improvements to a product you already own are provided free through your original download link.
Hotel-Month-End-Close-Checklist.xlsx
Section Task Due Owner Status
Revenue reconciliation Night audit to trial balance Day 1 A. Reyes Done
Revenue reconciliation Credit card settlement review Day 1 A. Reyes Done
Accounts payable Invoice cut-off and accrual list Day 2 M. Okafor Done
Payroll Final payroll journal posted Day 2 M. Okafor Open
Balance sheet Bank reconciliations completed Day 3 L. Brandt Open
Reporting Department commentary collected Day 4 L. Brandt Open

Illustrative sample data. Harbor View Hotel is a fictional property.

What this is

A hotel close depends on tasks being done in the right order by the right person. When the checklist lives in one person's head, the close works until that person is on holiday, and then a reconciliation is missed and the error is found three weeks later.

This checklist writes the process down. Every task has an owner column, a due-day column, a status column and a sign-off column, so the state of the close is visible at any point rather than reconstructed afterwards. Tasks are grouped in closing sequence, from the revenue cut-off through to the final approval.

It is deliberately more detailed than most properties will need. Delete the lines that do not apply, add the ones specific to your operation, and you have a close calendar that a new assistant controller can follow without supervision.

What is included

  • General accounting section
  • Accounts payable section
  • Accounts receivable section
  • Payroll section
  • Revenue reconciliation section
  • Rooms section
  • Food and beverage section
  • Spa section
  • Retail section
  • Cash and banking section
  • Balance-sheet reconciliation section
  • Accruals section
  • Prepaid expenses section
  • Financial-statement review section
  • Management reporting section
  • Final approval section
  • Sign-off tracking sheet

Why it helps

  • Tasks are listed in closing sequence, not alphabetically, so the order itself is the instruction.
  • Owner, due-day and sign-off columns make the state of the close visible while it is happening.
  • A printable version for teams who prefer to work on paper at the desk.
  • Detailed enough to hand to a new team member during a first close.

Problems it helps with

  • A close process that only exists in one person's memory.
  • Reconciliations discovered as missing after the statements have gone out.
  • No record of who completed or reviewed a task.
  • A first close for a new controller with nothing written down to follow.

Who it is for

  • Assistant controllers running the close
  • Controllers documenting the process for the first time
  • Hotel accountants joining a new property
  • Management companies standardising close across properties
  • Independent hotel owners overseeing a small finance team

How you use it

  1. Open the Excel checklist and delete the task lines that do not apply to your property.
  2. Assign an owner and a due day to each remaining task.
  3. Work through the sections in sequence during the close, marking status as you go.
  4. Sign off the final approval section and save a copy of the completed file with the period's records.

Files, compatibility and requirements

Technical details for Hotel Month-End Close Checklist
File formats Microsoft Excel checklist (.xlsx); Printable PDF checklist; Fillable PDF version; PDF quick-start guide; ZIP package containing all files
Compatibility The Excel file is designed for recent desktop versions of Microsoft Excel. The fillable PDF requires a reader that supports form fields, such as Adobe Acrobat Reader. Check the files in your own environment before rolling them out.
You will need Microsoft Excel, or a PDF reader for the printable and fillable versions
Delivery Digital download by email from Payhip, usually within a few minutes of payment.
Version 1.0, last updated 1 July 2026

License

Single-property license. Use the checklist with your team at one hotel property.

You may edit the files, use them inside your organization and keep backup copies. You may not resell, redistribute, publish or upload them anywhere others could obtain them. Read the full license.

Refunds and support

If a file will not download, arrives damaged, or is materially different from its description, contact support and we will replace it or refund it. Read the refund policy.

Email support for download problems, file questions and licensing. Email support@hotelfinancetools.com. We aim to respond as promptly as possible.

Important notes

This is an administrative and educational template. It is not accounting, tax, audit, legal or investment advice, and it does not replace your own professional judgment or your company's procedures.

You are responsible for reviewing every formula, assumption, classification and output before using the file operationally. Results differ between properties and between accounting systems, and no financial outcome or compliance position is guaranteed.

Hotel Finance Tools is not affiliated with, endorsed by, or connected to any hotel company, hospitality association, accounting firm or accounting standard-setting body. Read the full disclaimer.

Questions about this tool

How is this different from the free checklist?

The free checklist is a short review list covering the main areas. This product is the full close process with every section, plus owner, due-day and sign-off tracking in Excel and a fillable PDF version.

Can I add our own tasks?

Yes. The Excel version has open rows in every section and the quick-start guide explains how the section totals update.

Does it tell me how to perform each reconciliation?

No. It lists the tasks and tracks their completion. The method for each reconciliation follows your own company procedures and accounting system.

See all frequently asked questions

Works well with

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