Reporting
Coming soon
Hotel Monthly Financial Review Toolkit
Turn hotel financial results into a clear, organized, professional monthly review.
Excel and PDF
Spend less time building reports. More time understanding the numbers.
Professional spreadsheets, reporting templates, checklists, and finance tools created for hotel controllers, accounting teams, department heads, and hospitality leaders.
Monthly financial review
Harbor View Hotel · June
- Occupancy
- 78.4%
- ADR
- $214.60
- RevPAR
- $168.25
| Department | Actual | Budget | Variance |
|---|---|---|---|
| Rooms revenue | 612,480 | 594,000 | 18,480 above budget |
| Food & beverage | 184,210 | 198,500 | 14,290 below budget |
| Spa | 46,900 | 44,750 | 2,150 above budget |
| Rooms payroll | 148,320 | 141,900 | 6,420 below budget |
| Total revenue | 843,590 | 837,250 | 6,340 above budget |
Variance comment · Food & beverage
Two corporate dinners moved from June to July at the client's request. The revenue is expected in the following period, so the effect is timing rather than lost business. July forecast raised by $11,400.
Illustrative sample data. Harbor View Hotel is a fictional property.
What you get
- Built for hotel-finance workflows
- Digital delivery at launch
- Reusable professional templates
- Clear setup instructions
- Designed for common office software
The recurring work
The month does not change. The rebuilding does.
Most hotel finance teams are not short of ability. They are short of hours, because the same reports are reconstructed every period. These tools take the repeatable part off your desk so the judgment part gets the time.
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You rebuild the monthly report every period.
The review toolkit keeps one structure. You paste actual, budget and prior-year figures into a single input area and every summary page updates from it, so the layout stops being work.
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Variance comments arrive as one-line answers.
The variance kit replaces "please explain your variance" with five specific questions. Department heads answer in the same format every month, so the commentary arrives usable rather than needing a rewrite.
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The executive summary gets written the night before.
A summary template and a writing prompt library turn the review you have already completed into the narrative for the meeting, instead of a separate job that starts at nine in the evening.
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A month-end task is missed and found three weeks later.
The close checklist lists tasks in closing sequence with an owner, a due day and a sign-off, so the state of the close is visible while it is happening.
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Budgets start from a file nobody can explain.
The budget workbook keeps occupancy, rate and cost assumptions on the sheet and calculates the departmental schedules from them, so every number traces back to something you can point at.
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Every department reports in a different shape.
The tools share one departmental structure. Rooms, food and beverage, spa, retail and the administrative departments are laid out the same way across budgeting, reporting and variance analysis.
The tools
Hotel finance templates you can put to work this month
Each tool covers one part of the finance calendar. They are built to be edited, so department names, line items and wording can be adapted to your property.
Variance analysis
Coming soon
Department Variance Explanation Kit
Collect clearer and more useful variance explanations from hotel department leaders.
Word, Excel and PDF
Month-end
Coming soon
Hotel Month-End Close Checklist
Create a more consistent and trackable hotel month-end closing process.
Excel and PDF
Budgeting
Coming soon
Hotel Budget Planning Workbook
Create and organize a hotel operating budget using clearly documented assumptions.
Excel and PDF
Bundles
Coming soon
Complete Hotel Finance Tools Bundle
Run reporting, variance analysis, month-end and budgeting from one consistent set of tools.
Excel, Word and PDF
The complete set
Build a more consistent hotel-finance process
The four tools were made to work together. The close checklist finishes where the monthly review starts, the variance kit supplies the commentary the review needs, and the budget workbook produces the figures the review compares against.
Bought together they describe one process rather than four separate files, and the bundle adds a hotel-finance prompt library and a set of department-head reporting templates that are not sold separately.
$149 for everything, against $226 bought individually. That is $77 less (34%), calculated from today's prices.
- Monthly Financial Review Toolkit
- Department Variance Explanation Kit
- Hotel Month-End Close Checklist
- Hotel Budget Planning Workbook
- Bonus prompt library
- Bonus department-head templates
Who uses these
Written for the people who prepare and present hotel numbers
- Controllers and directors of finance Running the close and the reporting cycle, often with a small team.
- Hotel accounting teams Handling reconciliations, payroll review and departmental schedules.
- General managers Presenting results to owners and asking better questions of departments.
- Department heads Explaining their own results in language finance can use.
- Independent hotel owners Setting up finance routines without a large corporate structure behind them.
- Students and emerging professionals Learning how a hotel budget and review are actually put together.
How it works
Three steps, from first look to finished files
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Choose a tool
Explore the professional hotel-finance tools currently being prepared and review exactly what each product will include.
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Join the launch list
Receive the free checklist and updates when the first Hotel Finance Tools products become available.
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Purchase and download when released
Once sales open, secure checkout and automatic digital delivery will be handled through Payhip. No card details are ever entered on or stored by this website. Any applicable sales tax or VAT is calculated by the checkout provider at payment.
From the blog
Practical writing on hotel finance
The same thinking that shapes the templates, written out in full and free to read.
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Variance analysis
How to Write Better Hotel Financial Variance Explanations
Most variance commentary describes the number instead of explaining it. Here is what a useful explanation contains, with weak and strong examples for revenue, payroll and expenses.
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Month-end
Hotel Month-End Close Checklist: A Practical Framework
A close works when the sequence is written down. This is the order most hotel closes follow, from the revenue cut-off through reconciliations to the final sign-off.
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Reporting
How to Prepare a Hotel Monthly Financial Review
The monthly review is a story about the period, not a printout of the trial balance. Here is a structure that holds up in front of a general manager or an owner.
Common questions
Before you buy
Are these physical products?
No. Every item is a digital file that you download. Nothing is posted to you and there are no shipping costs.
How are the files delivered?
Payment and delivery are handled by Payhip. After checkout you receive an email with your download links, usually within a few minutes.
Which software do I need?
Most products need Microsoft Excel on a desktop computer. Some include Word documents, and the instructions and examples are PDFs. Each product page lists exactly what it contains.
Can I modify the templates?
Yes. They are meant to be edited. Change the department names, add or remove lines, adjust the formatting, and adapt the wording to your property. Check any formula you change before relying on it.
Can I share the templates with my team?
Yes, within the property covered by your license. Colleagues at that hotel can use and edit the files as part of their work. Sharing outside your organization is not permitted.
Make your next financial review easier
Start with one tool or take the complete set. Either way, next month's review begins from a structure instead of a blank sheet.