Digital product license

The short version

Use the files inside your organization, edit them however you like, and keep backups. Do not sell them, give them away, publish them, or use them to build a competing template product.

What you are buying

You are buying a license to use the files, not ownership of them. Hotel Finance Tools retains ownership of the original files, their structure, their wording and their design. The license is non-exclusive and non-transferable, and it begins when payment is completed.

License types

Individual license

For one named person working at one property. You may install the files on the computers you personally use, edit them, and use the results in your own work.

Single-property team license

This is the license supplied with a standard purchase unless a product page says otherwise. It covers you and your colleagues at one hotel property. Anyone working at that property may open, edit and use the files as part of their job, including staff who join later.

Multi-property license

For an owner or operator using the files at more than one property. The number of properties covered is agreed in writing before purchase. Contact us with the number of properties involved.

Management-company license

For a management company deploying the files across a portfolio, including at properties it does not own, and adapting them into its own internal standard. Agreed in writing before purchase.

What you may do

• Customize the files internally. Change department names, add or remove lines, alter formulas, restyle the layout and rewrite the wording to match your property.
• Use them for your own work. Including reports, packs and presentations produced for your employer, owners or clients within the licensed scope.
• Keep backup copies. On your own systems, backup drives and internal cloud storage.
• Share within the licensed scope. Colleagues covered by your license may use and edit the files.
• Replace our branding for internal use. You may remove or replace the Hotel Finance Tools branding on files used inside your own organization.
• Print and circulate outputs. Completed reports, checklists and summaries produced with the files are yours.

What you may not do

• Resell the files in original or modified form, whether as a product, a bonus, or part of a service package.
• Redistribute or give them away outside your licensed scope, including to other companies, clients, colleagues at other properties, or contacts.
• Publish them on a website, blog, forum, social platform, or any place where they can be downloaded.
• Upload them to a marketplace such as a template store, document-sharing site, course platform, file-sharing service or public code repository.
• Use them to build a competing product, meaning any template, workbook, course or toolkit sold or distributed to others that is derived from these files.
• Remove our branding in order to distribute. Rebranding for internal use is fine; rebranding in order to pass the files on is not.
• Sub-license, rent or lease the files to anyone.
• Use them for training data or any automated system that reproduces or generates substitutes for them, without written permission.

Your responsibilities

Templates arrive as a structure, not as verified figures for your property. Before using any file for real reporting you are responsible for:

• reviewing every formula, including any you change or extend;
• reviewing every assumption and default value against your own property;
• checking that account classifications match your chart of accounts;
• checking that the outputs are correct and that they meet your company's requirements;
• following your own organization's policies, controls and approval processes.

No compliance with any accounting standard, reporting standard or company policy is claimed or guaranteed. See the disclaimer.

Updates

Minor corrections and improvements to a product you already own are provided free through your original download link. Updated files are covered by the same license as the original purchase.

If the license ends

This license ends if its terms are broken, or if a purchase is refunded. When it ends, stop using the files and delete your copies, including copies held on shared drives and backups where practical.

Questions

Unsure which license you need, or whether a particular use is allowed? Ask before you buy. Email support@hotelfinancetools.com or use the contact form.